Best Notary Stamps and Journals for Texas Notaries (Our Top Picks)
Notary Stamps and Journals for Texas Notaries
If you’re a notary public in Texas, two of the most important tools you’ll need are a compliant notary stamp (or seal) and a reliable record book (journal). Choosing the right models will help you stay compliant, work efficiently, and look professional to clients. Here’s what to look for, the legal requirements you must meet, and our top product recommendations.
What to Look for in a Notary Stamp
Texas notary stamps must include your name exactly as it appears on your commission, the words “Notary Public, State of Texas,” your commission expiration date, and your commission number.
Choose a stamp that is durable, clear, and easy to use. Most notaries prefer self-inking or pre-inked stamps for speed and convenience, a circular or rectangular format that meets Texas Secretary of State standards, and a stamp that produces dark, crisp impressions on legal and letter-size paper.
What to Look for in a Notary Journal
Texas does not require a journal by law, but keeping one is highly recommended to protect yourself if a notarization is ever questioned. Look for a tamper-proof, bound journal with sequentially numbered pages, enough space to record date, time, type of act, signer’s name, ID type, and signature, a durable hardcover for mobile work, and 400–600 entry capacity to last through most or all of your commission.
Legal Compliance Tips
Double-check your stamp engraving to make sure all required information is included and spelled correctly. Keep your stamp and journal in a locked drawer, case, or bag when not in use. Replace ink pads as soon as your stamp impressions begin to fade. Use your journal for every notarization to protect yourself from liability and build a clear audit trail.
Our Top Picks for Notary Stamps
- ExcelMark Notary Stamp – Clean impressions, long-lasting ink, and compact size for mobile notaries.
- Xstamper N53 Pre-Inked Circular Stamp – Professional-grade, high-durability circular stamp that meets Texas standards.
- Shiny S-542 Texas Notary Stamp Kit – Affordable self-inking option with refillable ink pads and crisp impressions.
Our Top Picks for Notary Journals
- Clever Fox Premium Notary Journal – Hardcover, tamper-proof binding, with room for over 600 entries.
- National Notary Association Hardcover Journal – Trusted industry standard with pre-formatted fields for compliance.
- Professional Notary Records Book – Lightweight, affordable, and perfect for notaries on the go.
Best Choices by Notary Type
Mobile notaries should choose a compact, pre-inked stamp and a hardcover journal with at least 400 entries. Desk or office-based notaries can opt for a larger, heavier self-inking stamp and a full-size journal with 500+ entries. High-volume signing agents should use a durable pre-inked stamp with a backup ink pad and a high-capacity journal, with a spare journal on hand for overflow.
Invest in Quality Tools
Investing in a quality notary stamp and journal is essential for Texas notaries. A clear, compliant stamp keeps your notarizations legal and professional, while a well-structured journal protects you if your work is ever challenged. Choose tools that match your working style, keep them secure, and replace them promptly if they become worn or illegible.
